Sick Leave Pool
Employee Leave Support
Sick Leave Pool
The Midland ISD Sick Leave Pool provides eligible employees with donated leave when a personal or immediate family member’s catastrophic illness or injury causes the employee to exhaust all available paid leave.
12
months of district service required
1,250
hours worked required
30
maximum donated days available
5
maximum days an employee may donate per school year
Program Overview
Support when employees need it most
The program allows active Midland ISD employees to voluntarily donate accrued local or state leave days to an eligible colleague experiencing a qualifying catastrophic illness or injury.
Purpose
Donated leave may help an eligible employee remain in paid status after all accrued paid leave has been exhausted.
Who may donate
Active employees with available accumulated local or state leave may voluntarily donate leave, subject to the annual donation limit.
Donation limit
An employee may donate no more than five total local or state leave days during a school year.
Confidentiality
Donor information is kept confidential. Recipients are not provided the names of employees who donate leave.
Important
Donations are voluntary and are not guaranteed. Submission of a request does not automatically establish eligibility or guarantee that donated leave days will be available.
Eligibility
Who may request donated leave?
An employee must meet all applicable requirements before receiving days from the pool.
- Be an active Midland ISD employee.
- Have worked for Midland ISD for at least 12 months.
- Have worked at least 1,250 hours.
- Have exhausted all available paid leave.
- Be absent because of the employee’s own qualifying catastrophic illness or injury, or that of an immediate family member.
- Provide complete medical certification and required request documentation.
Request Process
How to request Sick Leave Pool days
Complete each step so the Benefits Department can review your request.
Review eligibility
Confirm that you meet the service, hours-worked, leave-exhaustion, and qualifying medical-condition requirements.
Obtain medical certification
Ask the treating health care provider to complete the Doctor’s Certification form.
Submit your request
Complete the online Sick Leave Pool Request Form and provide the required medical documentation.
Benefits review
The Benefits Department will assess eligibility, review documentation, and provide instructions regarding next steps.
Forms & Resources
Start your request
Use the links below to complete the request and review program information. Documents open in a new browser tab.
Online Form
Sick Leave Pool Request Form
Submit the employee request to begin the Sick Leave Pool eligibility review process.
Open request form Required DocumentDoctor’s Certification
Provide this form to the treating health care provider for completion.
Open certification English & SpanishSick Leave Pool FAQ
Review common questions about eligibility, donations, confidentiality, and the request process.
View FAQs
Privacy reminder: Medical information should be submitted only
through the approved process or directly to the Benefits Department. Do not
send medical details to a general distribution list.
Quick Answers
Frequently asked questions
Does submitting a request guarantee donated leave?
No. The Benefits Department must first determine eligibility, and the availability of donated days is not guaranteed.
How many days may an eligible employee receive?
An eligible employee may receive up to 30 donated days, subject to program requirements and the availability of donated leave.
May leave be requested before personal leave is exhausted?
No. Employees must exhaust all available paid leave before receiving donated Sick Leave Pool days.
Will the recipient know who donated leave?
No. Donor identities are kept confidential and are not disclosed to the recipient.
Is Sick Leave Pool approval the same as FMLA approval?
No. Sick Leave Pool and FMLA are separate processes. Employees may be required to complete separate leave documentation depending on their circumstances.
Need help with the process?
Contact the Midland ISD Benefits Department for eligibility questions, document guidance, or assistance completing your request.