Policies & Procedures-32043

 

Warehouse GO FMX Work Order Procedures

Purchasing warehouse work orders are submitted through GO FMX; a link is provided on our MISD webpage. 

·         We schedule work orders in the order they are received. Please do not submit a work order; assume it will be done by the assigned due date. Please confirm with the warehouse if you need items removed by a specified date. Make sure to have your request submitted two weeks prior.

·         Please provide a detailed list of all picked-up items and the location. No pictures; please have all items marked. Incorrect or lack of information will delay scheduling.

·         Please attach a fixed asset form for all MISD-tagged items; if the item is not tagged, use the serial number. This includes various electronics, laptops, high-end printers, iPad Pros, laminators, and computers with a value of $300-$1000. Attach the form to the work order; do not email it to the warehouse. Technology will assist with work orders for district tech refreshes. This form can be used for a long list of items. Library books are not considered a fixed asset. Just list how many boxes need to be picked up. If you have any questions, please call the warehouse. Please note that during the summer before school starts, all campuses are preparing for “Meet The Teacher Night.” We recommend that you not submit a work order the week before. Submit the work order after the event. The warehouse does not have the manpower to service 38 campuses in a short period.

·         Please contact the warehouse before you submit a work order requiring time-specific services, large quantities, or specialty services. Please give us 14 days' notice. The campus will be responsible for the service fees if the service has to be outsourced.

Checklist:

·         Please have all items in one location, with small items boxed up. All items in 2-story campus buildings must be brought down to the first floor for pick up.

·         Please use standard boxes when boxing small items; nothing bigger than copy paper boxes. Boxes can be ordered from the Warehouse stock # sup 2088.

·         Please do not stack furniture in hallways or common areas if possible.

·         Do not make any changes to the work order you have submitted. If you have additional items, please submit another work order.

·         If you have to move items after you submit the work order, please update the work order before the pick-up date.

·         The campus is responsible for following up on work orders.