Frequently Asked Questions

• How can I make Fundraisers happen?
  • By filling out a fundraiser application through DocuSign. This is item 7, under the list of Activity Fund Documents.
    • It is found through the following link: https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=0f401627-8c0c-4eeb-bd0f-f6008040b9c1
• When are fundraiser recap forms due?
  • These forms are due 3 weeks after the fundraiser ends. The ending of the fundraiser must be established by sponsor in the Fundraiser application Form.
• If my fundraiser must report sales tax, by when do I send my proceeds to Central Office?
  • All campuses must send the sales tax computation form to Central Office by the 10th of the following month.
  • Special Note: High schools key their cash receipts into Skyward and must send the paperwork of all taxable fundraisers to Central Office by the 10th of the following month (The month after).
• How soon do I deposit cash after I obtain it?
  • Cash must be counted and moved to the campus safe the same day it is obtained.
  • The deposit slip to deposit the cash into the activity fund bank account must be prepared the same day it is put in the safe.
• If I sell something through fundraisers, when should I obtain the cash from the purchaser?
  • The same day

Activity Funds Manual
Activity Funds Tip Sheet - Revised July 2018
New Club Request Form
Activity Funds Approved Signatures
Activity Fund Club Officers
Fixed Asset Reporting Form
Donation Letter
Fundraising Application Form
Internal Deposit Slip - Revised July 2020
Request for Payment
Taxable and Non-Taxable Sales
Sales Tax Computation Form - Revised December 2020
Sam's Club -- Fax & Pull Form
Sponsor Journal
Student Travel Expense Worksheet                                                                       
Student Trip Expense Report 
Transfer of Funds Form
W-9
Contract Agreement
Sponsor Responsibilities Campus Activity Fund 461
Sponsor Responsibilities Student Activity Fund 865
Sponsor Responsibilities Faculty Fund 876

Deadline to pick-up a credit card from the purchasing dept. is 4:30 p.m.