Financial Services / Activity Funds

Activity Fund Timeline

2021 - 2022 ACADEMIC YEAR	2022 - 2023 ACADEMIC YEAR
Activity Funds Manual	2022-2023 Activity Funds Manual
Local Codes - Activity Fund Accounts	Local Codes - Activity Fund Accounts
Activity Funds Tip Sheet - Revised July 2021	Activity Funds Tip Sheet
New Club Request Form	New Club and Class Request Form
Activity Funds Approved Signatures	2022-2023 AF Approved Signatures
2021-22 Activity Fund Club Officers	2022-2023 AF Club Officers
Fixed Asset Reporting Form	Fixed Asset Reporting Form
Donation Letter	Donation Form - Revised 2022
Fundraising Application Form	Fundraising Application Form
Internal Deposit Slips - Revised July 2020	Internal Deposit Slip - Revised July 2022
Request for Payment	Request for Payment
Taxable and Non-Taxable Sales	Taxable an Nontaxable Sales 2022-2023
Sales Tax Computation Form - Revised 2020	Sales Tax Computation Form
Sams Club - Fax & Pull Form	Sams Club - Fax & Pull Form
Sponsor Journal	Sponsor Journal
Student Travel Advance Form	Student Travel Advance Form
Student Trip Expense Report	Student Trip Expense Report
Transfer of Funds Form	Transfer of Funds Form
W9 Form	W9 Form
Sponsor Responsibilities Faculty Fund 876	Sponsor Responsibilities Faculty Fund 876
Sponsor Responsibilities Campus Activity Fund 461	Sponsor Responsibilities Campus Activity Fund 461
Sponsor Responsibilities Student Activity Fund 865	Sponsor Responsibilities Student Activity Fund 865

Frequently Asked Questions

How can I make fundraisers happen?
- By filling out a fundraising application through DocuSign. This is item 7, under the list of Activity Fund Documents.
  - It is found through the following link: https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=0f401627-8c0c-4eeb-bd0f-f6008040b9c1
When are fundraiser recap forms due?
- These forms are due 3 weeks after the fundraiser ends. The ending of the fundraiser must be established by a sponsor in the Fundraiser application Form.
If my fundraiser must report sales tax, by when do I send my proceeds to Central Office?
- All campuses must send the sales tax computation form to Central Office by the 10th of the following month.
- Special Note: High schools key their cash receipts into Skyward and must send the paperwork of all taxable fundraisers to Central Office by the 10th of the following month (The month after).
How soon do I deposit cash after I obtain it?
- Cash must be counted and moved to the campus safe the same day it is obtained.
- The deposit slip to deposit the cash into the activity fund bank account must be prepared the same day it is put in the safe.
If I sell something through fundraisers, when should I obtain the cash from the purchaser?
- The same day
  
  The deadline to pick up a credit card from the purchasing dept. is 4:30 p.m.