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    Warehouse GO FMX Work Order Procedures


    Purchasing warehouse work orders are submitted through     GO FMX; a link is provided on our webpage on the MISD website. 

    • We schedule work orders in the order they are received. Please do not submit and assume it will be done on a certain date. Confirm with the warehouse first.

    • Please provide a detailed list of all items being picked up and the location. No pictures. Please have all items marked. Incorrect or lack of information will delay scheduling.

    • Please attach a fixed asset form for all MISD-tagged items. If the item is not tagged, use the serial number. Attach the form to the work order. Do not email it to the warehouse. The threshold is $1000 for items that have to be tagged with an MISD sticker provided by the warehouse.

    • Please contact the warehouse before you submit a work order that requires time-specific services, large quantities, and specialty services. Please give us a 14- day notice. If the service has to be outsourced, the campus will be responsible for the service fees.

     

    Checklist:

    • Please have all the items in one location. Small items boxed up.
    • Please do not stack furniture in hallways or common areas if possible.
    •  Do not make any changes to the work order you have submitted. If you have additional items, please submit another work order.
    • If you have to move items after you have submitted the work order, please contact the warehouse for the new location.
    • The campus is responsible for following up on work orders.



    Fixed Assets

    The fixed asset form is located under the Purchasing Department on the district website.  This form is used when deleting items from your campus or department inventory. MISD tagged or non-tagged items over $1000 go to Arturo Valenzuela in Purchasing along with the serial number, tag number, and location; please do not mix items under this amount.  Arturo will create a work order for your campus or department once she has removed items from your inventory in TIP Web.  ALL items that are $300 and above and below $1000 should be on a fixed asset form there are still items in the district with engraved or tagged numbers before the value was changed to $1000.  This form can be uploaded in Eduphoria when submitting a work order. It can be used for furniture and other equipment that does not have an MISD tag or engraved.  If this form is used to list items being picked up, you do not have to retype this information in work order just simply upload it as an attachment and list the location of items. 

    Error in Shipment

    This form is used when you have received items on PO or warehouse requisition that do not match items ordered. This form is to be used ONLY for items that were delivered to your campus from the warehouse. If you received them directly to your campus, you need to communicate with the vendor to pick up items.  This form is located on the MISD website under Purchasing-Warehouse.  If items received on PO or requisition are incorrect, please fill out the form alone with a copy of the requisition and email it to prowhse@midlandisd.net this includes shortages, overages, and exchanges.  Once submitted, the warehouse will pick up items from your campus or department. Purchasing or warehouse personnel will do so that correct information is received to process credits, refunds, or exchanges in a timely manner.  Please inspect all electronic items within 2-3 days to notify a vendor due to the 7-14 day return window. Warehouse stock items should be reported within 5 days of receipt.

    Warehouse Deliveries

    Warehouse requisitions submitted through skyward are filled and out for delivery daily at 1:30 pm. We print requisitions at 9:00 am, 10:00 am, 11:00 am, and 1:00 pm, orders submitted after 11:00 am will go out the next business day. Purchase orders delivered to the warehouse are processed the same day and delivered the next business day if all information is received at the time of delivery. If supplies are needed before the warehouse can deliver the campus or department are welcome to pick up just call and make arrangements so we can have items ready. If supplies are needed for special events, please make prior arrangements so that the warehouse can deliver in a timely manner. Some deliveries are done in the mornings and work orders, and we will bring all items at that time.

    Furniture     

    MISD warehouse stores use furniture that is picked up from campuses and departments until we auction them off. Due to limited space, we do not store for long periods of time. We use https://www.renebates.com/index.php to auction off items several times a year for those who would like to buy them for personal use. If your campus needs furniture, please get in touch with the warehouse (240-1980) to make an appointment to look at our inventory. We will deliver, or items can be picked up.