Work Order Procedures
Purchasing warehouse work orders are now done through Eduphoria, located under the helpdesk from the home page. From there, you will see the warehouse icon, and once you are in the warehouse section, you have 7 categories to choose from, such as furniture, assets... When submitting a work order, please provide all necessary information such as location, description, and the number of items being picked up. Please have all items located in one area for pick up. Due to the district growth, we are limited in time going from campus to campus. In Eduphoria, you can upload an attachment when submitting the work order; this will alleviate emails for all attachments. Once a work order is submitted, please do not add or reference another work order; simply submit another for additional items. Items not listed in the work order will not be picked up, so please make sure all items are properly listed. Please note that if you need items removed for special events, please call the warehouse prior to submitting the work order to make sure we can accommodate your request. MISD has 37 campuses, and we are working hard to provide the best customer experience possible!
The fixed asset form is located under the Purchasing Department on the district website. This form is used when deleting items from your campus or department inventory. MISD tagged or non-tagged items over $1000 go to Arturo Valenzuela in Purchasing along with the serial number, tag number, and location; please do not mix items under this amount. Arturo will create a work order for your campus or department once she has removed items from your inventory in TIP Web. ALL items that are $300 and above and below $1000 should be on a fixed asset form there are still items in the district with engraved or tagged numbers before the value was changed to $1000. This form can be uploaded in Eduphoria when submitting a work order. It can be used for furniture and other equipment that does not have an MISD tag or engraved. If this form is used to list items being picked up, you do not have to retype this information in work order just simply upload it as an attachment and list the location of items.
Error in Shipment
This form is used when you have received items on PO or warehouse requisition that do not match items ordered. This form is to be used ONLY for items that were delivered to your campus from the warehouse. If you received them directly to your campus, you need to communicate with the vendor to pick up items. This form is located on the MISD website under Purchasing-Warehouse. If items received on PO or requisition are incorrect, please fill out the form alone with a copy of the requisition and email it to email@example.com this includes shortages, overages, and exchanges. Once submitted, the warehouse will pick up items from your campus or department. Purchasing or warehouse personnel will do so that correct information is received to process credits, refunds, or exchanges in a timely manner. Please inspect all electronic items within 2-3 days to notify a vendor due to the 7-14 day return window. Warehouse stock items should be reported within 5 days of receipt.
Warehouse requisitions submitted through skyward are filled and out for delivery daily at 1:30 pm. We print requisitions at 9:00 am, 10:00 am, 11:00 am, and 1:00 pm, orders submitted after 11:00 am will go out the next business day. Purchase orders delivered to the warehouse are processed the same day and delivered the next business day if all information is received at the time of delivery. If supplies are needed before the warehouse can deliver the campus or department are welcome to pick up just call and make arrangements so we can have items ready. If supplies are needed for special events, please make prior arrangements so that the warehouse can deliver in a timely manner. Some deliveries are done in the mornings and work orders, and we will bring all items at that time.
MISD warehouse stores use furniture that is picked up from campuses and departments until we auction them off. Due to limited space, we do not store for long periods of time. We use https://www.renebates.com/index.php to auction off items several times a year for those who would like to buy them for personal use. If your campus needs furniture, please get in touch with the warehouse (240-1980) to make an appointment to look at our inventory. We will deliver, or items can be picked up.