Travel Guidelines and Forms / Overview

Student Travel Guidelines REVISED January 2013		The "yes & no's" of student travel.
Request for Advance for Student Travel SAMPLE ONLY		This form MUST be ordered from the Warehouse. This is a SAMPLE ONLY.
Student Travel Expense Report		Use this form to finalize student travel.
Student Travel Expense Worksheet REVISED MAY 2012		This worksheet must accompany the Student Trip Expense Report.
Student Cash Disbursement Form		This form MUST be used if cash is given to students for meals.
Professional Trip Guidelines *REVISED April 2013*		The "yes and no's" of professional travel.
Professional Trip Expense Reimbursement SAMPLE ONLY		This form MUST be ordered from the Warehouse. This is a SAMPLE ONLY.
Out-of-State Travel Per Diem		Website to determine out-of-state hotel and meal per diem rates.
How to Rent a Car from Enterprise		Directions to rent a car from Enterprise.
Receipt Sample		This picture displays the correct receipt to attach to the Trip Expense Report.
Mileage for Commonly Traveled Cities		*This guide lists the mileage & reimbursement amount for the cities traveled to most often.*
Hotel Tax Exempt Form		This form is given to a hotel for exemption from state tax.
Sales Tax Exempt Form		This form is used for exemption from sales tax when purchasing items from stores or other vendors THAT ARE ON THE APPROVED VENDORS' LIST. PLEASE CHECK THE LIST BEFORE MAKING PURCHASES.
REQUEST FOR TRAVEL		This form MUST be filled out & APPROVED BEFORE traveling for school business, staff development, or professional learning. This form is NOT necessary for student travel.
Pre-paid Hotel Form		This form is used in place of a PO in order to place a hotel reservation.
Pre-paid Registration Form		This form is used in place of a PO in order to register for an event or conference.
CURRENT MILEAGE RATE		As of March 15, 2011, the mileage rate is 51 cents per mile.